Academic Records

American Sentinel University generates and collects academic records to advise students about their admissions status, their academic progress, and to understand the overall effectiveness of their academic effort. The university is responsible for maintaining the integrity and confidentially of these documents, retaining them for the appropriate period of time, assuring their validity and keeping them secure. Accessing, copying, transferring or destroying student academic records must be carried out in strict compliance with applicable federal and state regulations, including the Family Educational Rights and Privacy Act (FERPA) of 1974. The document retention policy is designed to ensure that only pertinent and necessary records are kept.

Record Definitions

Academic records are all records directly related to the student and maintained by the school or a party acting for the school. Academic records include, but are not limited to:

  • Academic transcripts from American Sentinel.
  • Dates of attendance.
  • Admission documents, including the application for admission, enrollment agreement, placement examination results, U.S. residency classifications (if applicable) or any other documentation required for admission.
  • Academic achievement documents including proficiency examination results, prior college transcripts and transfer credit evaluation.
  • Student status change forms: course adds/deletes, program changes, grade changes, course withdrawals, name changes, ID changes, school withdrawal forms and academic dismissal appeals.

Examples of Academic Management Records

  • Class lists
  • Class schedules
  • Instructor grade records
  • Periodic enrollment figures
  • Satisfactory academic progress reports
  • Student complaints