Institutional Academic Progress Policy

As part of the University’s Institutional Academic Progress Policy, all students are required to have a minimum cumulative GPA of 2.0 in undergraduate programs and a 3.0 in graduate programs. Academic standards of performance have been established to ensure satisfactory progress toward a degree. These performance standards form a basis for the following academic classifications:

  • Good Standing
  • Academic Probation
  • Academic Dismissal

For students receiving Title IV financial aid, see Financial Aid Warning and Probation policy.

Academic programs must clearly identify any unique requirements that would impact the classification of “good standing “ for students. The student is responsible for meeting all degree requirements for graduation.

The following describe the procedures for each academic classification:

  • Good Standing (Active)

A minimum cumulative GPA of 2.0 for undergraduate and 3.0 for graduates must be maintained to be in good standing.

  • Academic Probation

Upon the completion of a minimum of 12 semester hours, a student will automatically be placed on academic probation when his/her cumulative GPA drops below the required minimum (Note: Students who show substandard academic progress in their first 12 semester hours may be academically dismissed without a probationary period per Academic Dismissal section below).

A student will remain on academic probation for 12 semester hours. While on academic probation, a student will have to demonstrate sustained satisfactory progress and develop an action plan for academic improvement, approved by their Student Success Advisor. Students may be limited to enroll in one course at a time until the cumulative GPA is 2.0 undergraduate and 3.0 graduate. In addition, a student may be delayed from enrolling in the next course pending evaluation of academic progress.

Appeal of academic probation shall be made to the Academic Appeals Committee as directed by the Chief Academic Officer.

Satisfactory progress requires that a student either raise the cumulative GPA to an acceptable level, or that the student makes progress toward earning the acceptable GPA during the probationary period, as detailed below.

If after completing 12 semester hours required during the probationary period, the student raises the cumulative GPA to 2.0 or higher for undergraduates or 3.0 or higher for graduates, the student will be removed from probation and be placed in good standing. If the student does not raise the cumulative GPA to good standing, the student will be dismissed.

  • Academic Dismissal

American Sentinel University reserves the right to dismiss students whose academic progress is substandard. Factors considered will include, but are not limited to, the number of failing grades, past academic performance, the number of withdrawn courses, and the probability of achieving good standing classification within a reasonable time frame. Students are subject to academic dismissal (without a probationary period) from the program for a full calendar year if their GPA falls below 1.0 or if they withdraw from the majority of courses attempted within the last 12 semester hours.

Appeal or reinstatement from academic dismissal shall be made to the Academic Appeals Committee as directed by the Chief Academic Officer.

Academic Progress Appeals

An appeal of academic probation or academic dismissal must be in writing and must be submitted to the Chief Academic Officer. Written appeals must contain:

  • The student’s name and student ID number
  • The date the appeal was submitted
  • The student’s program of study
  • The last date of class attendance
  • The reason and nature of the appeal, including the decision or action appealed from
  • The specific relief that is sought by the appeal
  • An explanation and documentation of any extenuating circumstances
  • The student’s signature and date of appeal

The Chief Academic Officer will take action on the appeal within five (5) business days by engaging the Academic Appeals Committee. Written documentation of the final appeal disposition will become a part of the student’s academic file. The student will be notified of the final disposition in writing within 30 days of receipt of the appeal and will be given a copy of the final disposition. Decisions of the Chief Academic Officer will be final.

Appeals may be made only under mitigating circumstances. The student may be required to meet certain conditions to continue or resume enrollment. Appeals granted with conditions must clearly describe the conditions and any time requirements within which they must be fulfilled. Tracking and follow up on the conditions of the appeal must be recorded and placed in the student’s file. A student who fails to meet appeal conditions is subject to immediate dismissal.

Student Success Advisor and Academic Progress

The SSA will be notified by the deans, faculty members, or internal systems, when a student appears to be experiencing academic difficulty as evidenced by substandard performance in a course. The SSA will invite the student for a conference to determine the cause of the difficulty and to create a viable plan to improve the student’s performance. This plan may include assistance from the SSA, as well as both academic and counseling assistance from other faculty members. While the SSA will initiate contact in some circumstances, the student is ultimately responsible for seeking adequate academic advice, meeting degree requirements, and attending appropriate courses to insure orderly and timely progress toward the degree.

Academic Progress Warning and Probation

The first offense will result in the student being placed on an academic progress warning. The student will have one additional evaluation period to correct the deficiency and meet the minimum requirements at the next evaluation point. This warning period will be whatever time is required for the student to attempt a minimum of 12 credits. Student will be notified via email and can continue to take courses during this time. Cumulative GPAs are calculated using grades earned only at American Sentinel.

The second offense will result in the student being placed on academic progress probation. The student will have one additional evaluation period to correct the deficiency and meet the minimum requirements at the next evaluation point. This probation period will be whatever time is required for the student to attempt a minimum of 12 credits. The student will be notified via email, can continue to take courses during this time but will be placed on a probation hold.

The third consecutive offense will result in the student being dismissed from the university.

Students placed on academic warning, probation or suspension will be provided with written notification that continued unsatisfactory progress will result in termination from American Sentinel University.