Course Policies

Concurrent Course Registration

Concurrent course registration occurs when a student registers for more than one course in an 8-week term and also registers for one or more courses in a subsequent month. For course-based programs, at no time may a student be registered for more than four courses concurrently in a 16-week period. Concurrent course registration cannot violate progression or prerequisite requirements. Concurrent course registration is subject to course availability. In unique cases and with prior approval of the Dean, a student may register for more than four courses in a 16-week period.

Add/Drop

Students who wish to add/drop a course must notify their student success advisor by phone (303.991.1575), fax (866.894.1575) or email (services@americansentinel.edu).

Students may add/drop a course through the first week of the term or semester. Students wishing to add/drop courses after the first week of the term or semester must contact their student success advisor.

Drops

Students who wish to drop a course must notify their student success advisor by phone (303.991.1575), fax (866.894.1575) or email (services@americansentinel.edu).

Course-based Programs

  • Prior to the start of the course through week 1 drops: Students may drop a course through the first week of the term for no additional fee. Courses dropped in the first week will not appear on the student’s transcript. American Sentinel’s academic week starts on Monday at 6:00 a.m. and runs through the following Monday at 5:59 a.m. (seven full days). Students who drop a course in the first week may also add a course at the same time without paying the late registration fee. Tuition owed for, and any possible refund associated with, the dropped class is calculated as provided in the Financial Policies section.
  • Weeks 2-5 drops: Students may drop a course between week two and the last day of week five for no additional fee. Courses dropped during this period will appear on the student’s transcript with the letter grade of W. W grades are not included in the student’s GPA calculation. Students may not drop a course after week five. Tuition owed for, and any possible refund associated with, the dropped class is calculated as provided in the Financial Policies section.
  • American Sentinel will process a refund for courses dropped according to the Tuition Refund policy. Refunds will be processed and paid within 30 days of the effective date of the course drop. If the student owes any balance on their student account to the university, any refund will be applied toward the balance first before being sent to the student.

 

Project-base/Competency-based Programs

  • Prior to the start of the semester or 16-week term through week 1 drops: Students may drop from a semester or 16-week term through the first week of that semester or term for no additional fee. American Sentinel’s academic week starts on Monday at 6:00 a.m. and runs through the following Monday at 5:59 a.m. (seven full days). Students who drop in the first week may also add a future semester or term at the same time without paying the late registration fee. Tuition owed for, and any possible refund associated with, the dropped semester or term is calculated as provided in the Financial Policies section.
  • Weeks 2-9 drops: Students may drop a semester or 16-week term between week two and the last day of week nine for no additional fee. Tuition owed for, and any possible refund associated with, the dropped semester or term is calculated as provided in the Financial Policies section.
  • Students may not drop after week nine.
  • Students may request up to two drops from a semester or 16-week term during their program. After two drop requests, students needing additional drops may choose to withdraw and re-enroll into the program.
  • American Sentinel will process a refund for semesters or terms dropped after the first week and before the last day of the ninth week according to the Tuition Refund policy. Refunds will be processed and paid within 30 days of the effective date of the drop. If the student owes any balance on their student account to the university, any refund will be applied toward the balance first before being sent to the student.

Late Registration

Students who fail to register during the scheduled registration period may register for a course from the day after registration closes until the first Friday after the term has started. To register late for a course, go to http://my.americansentinel.edu/Academics/Calendar_Registration.aspx. Students registering late must still post to the course discussion forum to be counted in attendance during week one, as defined in the attendance and participation policy.

Late registration does not change the refund policy, which states that the university processes refunds for courses dropped after week one and before the last day of week five. The refund policy begins with the first day of the course, not the day a student registers. Late registration does not extend the length of the course nor the course end date.

For course-based competency students, the same registration deadlines as defined for course-based students apply.