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Financial and Tuition Policies

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Tuition Refund Policy

Dropping a Course in a Course-based program

Based on the effective date of the course drop, students may be eligible for a refund of some or all of the tuition paid. Course refunds are calculated based on the following chart:

During Week 1

100%

During Week 2

80%

During Week 3

60%

During Week 4

40%

During Week 5

20%

After Week 5

No refund, students may not drop a course after week 5.

Refunds will be processed and paid to the student within 30 days from the effective date of the course drop.

DNP programs

Tuition is the same for all DNP courses, including those that contain a mandatory residency component.

Example Course Drop Refund Calculations:

A student drops a course with an associated tuition cost of $1,230.00. This course began on Monday, or Day 1 of the term, and the effective date of the course drop is determined to be the Saturday of the same week, or Day 6 of the term. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. and runs through the following Monday at 5:59 A.M. Therefore this course drop would be considered a Week 1 course drop, and would result in a 100% tuition refund, or $1,230.00.A student drops a course with an associated tuition cost of $1,230.00. This course began on Monday, or Day 1 of the term, and the effective date of the course drop is determined to be the Wednesday of the following week, or Day 10 of the term. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. and runs through the following Monday at 5:59 A.M. Therefore this course drop would be considered a Week 2 course drop, and would result in an 80% tuition refund, or $984.00.

Dropping a 16-week Period in a Project-based/Competency-based Program

Based on the effective date of the period drop, students may be eligible for a refund of some or all of the tuition paid. Refunds are calculated based on the following chart:

During Week 1

100%

During Week 2

80%

During Week 3

70%

During Week 4

60%

During Week 5

50%

During Week 6

40%

During Week 7

30%

During Week 8

20%

During Week 9

10%

After Week 9

No refund, students may not drop a course after week 9.

Example Period Drop Refund Calculations:

A student drops a 16-week period with an associated tuition cost of $3,500.00. This period began on Monday, or Day 1 of the period, and the effective date of the drop is determined to be the Saturday of the same week, or Day 6 of the period. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. through the following Monday at 5:59 A.M. Therefore this drop would be considered a Week 1 drop, and would result in a 100% tuition refund, or $3,500.00.
A student drops a 16-week period with an associated tuition cost of $3,500.00. This course began on Monday, or Day 1 of the period, and the effective date of the drop is determined to be the Wednesday of the following week, or Day 10 of the period. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. through the following Monday at 5:59 A.M. Therefore this course drop would be considered a Week 2 course drop, and would result in an 80% tuition refund, or $2,800.00.

California Tuition Refund Policy

Dropping a Course in a Project-based/Competency-based Program (California)

Based on the effective date of the course drop, students may be eligible for a refund of some or all of the tuition paid. Course refunds are calculated pro-rata and are listed on the following chart:

During Week 1

100%

During Week 2

75%

During Week 3

62.5%

During Week 4

50%

During Week 5

37.5%

After Week 5

No refund, students may not drop a course after week 5.

Refunds will be processed and paid to the student within 30 days from the effective date of the course drop.
DNP programs: Tuition is the same for all DNP courses, including those that include a mandatory residency component.

Example Course Drop Refund Calculation for California students:

A student residing in California drops a course with an associated tuition cost of $1,230.00. This course began on Monday, or Day 1 of the term, and the effective date of the course drop is determined to be the Saturday of the same week, or Day 6 of the term. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. through the following Monday at 5:59 A.M. Therefore this course drop would be considered a Week 1 course drop, and would result in a 100% tuition refund, or $1,230.00
A student residing in California drops a course with an associated tuition cost of $1,230.00. This course began on Monday, or Day 1 of the term, and the effective date of the course drop is determined to be the Wednesday of the following week, or Day 10 of the term. By definition, American Sentinel’s academic week runs from Monday at 6:00 A.M. through the following Monday at 5:59 A.M. Therefore this course drop would be considered a Week 2 course drop, and would result in a 75% tuition refund, or $922.50.

California Tuition Recovery Fund Disclosure:

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss.

Unless relieved of the obligation to do so, you must pay the state-imposed assessment for the Fund STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment if you are not a California resident, or are not enrolled in a residency program.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school. Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education, 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, (916) 431-6959 or (888) 370-7589.

To be eligible for STRF, you must be a California resident or enrolled in a residency program, prepaid tuition, paid or deemed to have paid the STRF assessment, and suffered an economic loss as a result of any of the following:

  • The institution, a location of the institution, or an educational program offered by the institution was closed or discontinued, and you did not choose to participate in a teach-out plan approved by the Bureau or did not complete a chosen teach-out plan approved by the Bureau.
  • You were enrolled at an institution or a location of the institution within the 120 day period before the closure of the institution or location of the institution, or were enrolled in an educational program within the 120 day period before the program was discontinued.
  • You were enrolled at an institution or a location of the institution more than 120 days before the closure of the institution or location of the institution, in an educational program offered by the institution as to which the Bureau determined there was a significant decline in the quality or value of the program more than 120 days before closure.
  • The institution has been ordered to pay a refund by the Bureau but has failed to do so.
  • The institution has failed to pay or reimburse loan proceeds under a federal student loan program as required by law, or has failed to pay or reimburse proceeds received by the institution in excess of tuition and other costs.
  • You have been awarded restitution, a refund, or other monetary award by an arbitrator or court, based on a violation of this chapter by an institution or representative of an institution, but have been unable to collect the award from the institution.
  • You sought legal counsel that resulted in the cancellation of one or more of your student loans and have an invoice for services rendered and evidence of the cancellation of the student loan or loans.
To qualify for STRF reimbursement, the application must be received within four (4) years from the date of the action or event that made the student eligible for recovery from STRF.

A student whose loan is revived by a loan holder or debt collector after a period of noncollection may, at any time, file a written application for recovery from STRF for the debt that would have otherwise been eligible for recovery. If it has been more than four (4J years since the action or event that made the student eligible, the student must have filed a written application for recovery within the original four (4J year period, unless the period has been extended by another act of law.
However, no claim can be paid to any student without a social security number or a taxpayer identification number.

Withdrawing from the University

Students who wish to withdraw from the university must notify their student success advisor by phone (303.991.1575), fax (866-894-1575) or email. Students must clearly state the effective date of the withdrawal, which must be on or after the date of notification, and the reason for the withdrawal.

All students are required to complete an enrollment agreement upon accepting admission into American Sentinel University. Enrollment agreements may be cancelled within five calendar days after midnight of the date the enrollment agreement was completed. 100 percent of tuition and fees paid to American Sentinel will be refunded within 30 days of the day of the notice of cancellation. Notification of cancellation may be made in any manner (i.e. phone, fax, email, etc.).

Course-based Programs

Based on the effective date of a student’s withdrawal from American Sentinel, the student may be eligible for a refund of some or all of the tuition paid. If the effective date of the withdraw is during the first term in a semester, a student will receive a refund of 100 percent of the tuition cost of enrolled courses in the second term of the semester plus a refund of a percentage of the enrolled courses in the first term based upon the following chart:

During Term 1- Week 1

100%

During Term 1 – Week 2

80%

During Term 1 – Week 3

60%

During Term 1 – Week 4

40%

During Term 1 – Week 5

20%

After Week 5

Students may not drop a course after week 5.

If the effective date of the withdrawal is during the second term of the semester, no refund is due for first term courses. The student will receive a refund of a percentage of the tuition cost of any enrolled courses in the second term based upon the following chart:

During Term 2- Week 1

100%

During Term 2- Week 2
80%
During Term 2- Week 3
60%
During Term 2- Week 4
40%
During Term 2- Week 5
20%

A student withdrawing after the five (5) calendar day cancellation period will be subject to a one-time administrative fee of up to $200. Refunds will be processed and paid to the student within 30 days of the effective date of the withdrawal.

Students residing in California have their own unique, state-mandated refund policy. Please reference the California Tuition Refund Policy for refund amounts based on withdrawal date.

Example Withdrawal Refund Calculation:

A student withdraws from the University, and is currently taking a course with an associated tuition cost of $1230.00. In addition, there are course registration(s) for which the student has been charged tuition that are for academic terms that have not yet commenced. The effective date of withdrawal is determined to be during Week 2 of the current course. In this case, a tuition refund of 80% would be due for the current course, or $984.00. In addition, a 100% tuition refund would be due for any and all future course(s) that have not yet commenced.

Project-based/Competency-based Programs

Based on the effective date of a student’s withdrawal from American Sentinel, the student may be eligible for a refund of some or all of the tuition paid. If the effective date of the withdrawal is prior to the start of a semester or 16 week term, a student will receive a refund of 100 percent of the tuition cost. If the effective date of the withdrawal is during a semester or 16 week term, a student will receive a refund of a percentage of the tuition cost for that semester or term. See chart below:

During Week 1

100%

During Week 2

80%

During Week 3

70%

During Week 4

60%

During Week 5

50%

During Week 6

40%

During Week 7

30%

During Week 8

20%

During Week 9

10%

During Week 10 to end of period
0%

A student withdrawing after the five (5) calendar day cancellation period will be subject to a one-time administrative fee of up to $200. Refund will be processed and paid to the student within 30 days of the effective date of the withdrawal.

Students residing in California have their own unique, state-mandated refund policy. Please reference the California Tuition Refund Policy for refund amounts based on withdrawal date.

Example Withdrawal Refund Calculation:

A student withdraws from the University, and is currently within a term with an associated cost of $3,500.00. The effective date of withdrawal is determined to be during week 4 of the term. In this case, a tuition refund of 60% would be due for the current term, or $2,100.00. In addition, a 100% tuition refund would be due for any and all future term(s) that have not yet commenced.

Graduating from a Project-Based/Competency-Based Program

Based on a student’s completion date from a competency based program, the student may be eligible for a refund of some or all of the tuition paid for their final 16 week term. The completion date is defined as the date that the student submits their final coursework required for the program and has met all graduation requirements of the program. If the completion date is during a 16 week term, a student will receive a refund of a percentage of the tuition cost for that term that follows the same refund schedule as dropping a 16 week term in a competency based program listed above with the exception that the completion date will be used in place of the effective date of the drop. Refunds will be processed and paid to the student within 30 days of the university confirming the student has met all graduation requirements. If the student owes any balance on their student account to the university, any refund will be applied toward the balance first before being sent to the student.